Buyer’s guide
How much does indoor wayfinding cost?
Short answerSix things on your side set most of the cost: the state of your drawings, floor area, the number of screens, languages, hosting and who keeps the map current. The few vendors that publish prices list wayfinding or positioning software from about EUR 200 to EUR 350 per venue per month, and most quote by floor area. Hardware and services come on top.
What you are paying for
A wayfinding quote is really six quotes stacked on top of each other. Ask for each line separately, or you will not be able to compare vendors.
Support and renewal
Support contract, software updates, hardware warranty, re-surveys if you run positioning.
Content and operations
Your staff time to keep names, hours, closures and translations right.
Installation and integration
Power and data at each kiosk spot, mounting, network rules, feeds, single sign-on, your own server.
Hardware
Kiosks, screens, media players and enclosures. Beacons only if you want a blue dot.
Software
The map CMS, the visitor app on kiosks and phones, and fleet tools, as a subscription or a licence.
Map data
Turning your drawings into a routable map: rooms, doors, lifts, stairs and names.
The foundation matters most. A clean CAD drawing with room names on their own layer can be converted with little manual work. A scanned PDF of a 1990s extension needs someone to trace every wall and door, and that time shows up in the price.
What moves the price most
None of these is a reason to avoid a project. They are the questions a vendor will ask before quoting, so have the answers ready.
| Driver | The cheaper end | The dearer end |
|---|---|---|
| Source drawings | Clean DWG or DXF with room names | Scanned PDFs, or no drawings at all |
| Size | One building, a few floors | A campus of many buildings and floors |
| Screens | Reusing signage screens that can open a web page | New outdoor kiosks with enclosures and sunlight-readable panels |
| Languages | One or two, with interface text that already exists | Several, including scripts that need their own fonts and keyboard layouts |
| Hosting | The vendor’s cloud | Your own server, possibly with no internet, after your security review |
| Positioning | Kiosk “You are here” and QR hand-off to phones | Beacons, a site survey and a native app for a phone blue dot |
| Integrations | None at launch | Flight or transit feeds, single sign-on, links from appointment systems |
Public price points, with dates
Few vendors in this market publish prices, so any public number is useful. These are the ones we found on vendors’ own pages.
Public price points
Checked 24 Oct 2026
| Vendor | What the price covers | Listed price | Basis |
|---|---|---|---|
| IndoorAtlas Pricing page | Indoor positioning platform, production use, venues up to 10,000 m² | EUR 349 | Per venue per month, excluding tax |
| IndoorAtlas Pricing page | Development tiers, not for production | EUR 59 / 400 | Per month: one venue up to 1,000 m², or unlimited venues |
| Proximi.io Pricing page | Interactive floor plan and wayfinding, including floor-plan conversion and onboarding | from EUR 200 | Per month on an annual subscription; rises with venue size |
| Situm Home page | 3D interactive maps for web, kiosks and phones | from EUR 9.5 | Per day, “subject to further hiring condition” |
| Yodeck Pricing page | Digital signage CMS, with kiosk and directory apps | USD 8 to 16 | Per screen per month, on its paid plans |
| Navigine Store page | BLE kit: 10 beacons, three-month navigation licence, white-label app | USD 1,500 | One-off kit price |
| Mappedin Pricing page | Indoor maps and wayfinding | Quote | By building floor area, monthly to multi-year terms; map-making extra |
| 22Miles Pricing page | Digital signage and wayfinding | Quote | Unlimited users in every licence and, per the page, no minimum purchase |
Read them as orders of magnitude, not as a market rate. The cheapest line is a per-screen signage CMS, not a routing product, and the beacon kit is hardware plus a three-month licence. What they do show is how vendors charge: per venue, per screen, per day or by floor area, which tells you which of your numbers to collect first.
Kiosk hardware, priced separately
Most wayfinding software companies do not make kiosks, and most kiosk makers do not write routing software. Get the hardware price from the people who build and install it, and check each choice against what the software needs.
| Choice | Why it changes the price |
|---|---|
| Screen size and orientation | Bigger panels cost more to buy, ship and mount, and portrait or landscape changes the enclosure |
| Brightness | A screen near glass or outdoors needs a much brighter panel to stay readable |
| Enclosure and pedestal | Floor-standing, wall-mounted or built into joinery, with or without a lockable service door |
| Media player or board | An Android signage board costs less than a Windows PC; both can run browser-based software |
| Outdoor rating | Weatherproofing and cooling for a car park or forecourt add a lot |
| Power and data at the spot | Often the hidden cost: a floor box or a new cable run to the middle of an atrium |
DigiMaps runs in the browser on commodity kiosk hardware: Android signage boards (including Android 9 with 2 GB of memory), Windows kiosk PCs and ChromeOS, with Chromium or WebView 111 or later and WebGL 2. That means screens you already own may be usable. See kiosk software that runs on your existing screens for the details.
Costs that are easy to miss
- Translations and their approval. Someone on your side has to check every place name and notice in each language before it goes live.
- Your own staff time. Names, opening hours, closures and events only stay right if someone owns them. In a mall with frequent tenant changes, that is part of a job, not an afternoon.
- Refits. Every moved wall means an update to the map, and in a hospital possibly a fresh review of routes to exits.
- Network rules. Kiosks need a way to reach the server, or a server on site. IT reviews take time, and time costs money.
- Positioning upkeep. If you add a blue dot, beacons need batteries, re-surveys and someone who notices when one goes missing. Read whether you need beacons at all before budgeting for them.
- Year two. Ask every vendor what the second year costs, with the same number of screens and venues.
How to budget a pilot
Start with one building and the screens you already have. A pilot tells you what visitors actually search for, which kiosks get used, and how much staff time the content takes, before you price a whole site.
Pilot scope worksheet
One building. Fill in the quantities, then ask every vendor to price the same sheet.
The building
- Floors visitors use Include car park levels and basements that people walk through
- Floor area Gross m² of those floors
- Places people search for Departments, shops, counters, rooms with a public name
- Drawings you have DWG or DXF, PDF, or none
The screens
- New kiosks Where each one stands, and whether power and data are already there
- Screens you can reuse Existing signage or lobby screens, with their player or board model
- Signage and directory boards Screens that will show the map, a directory or live notices
The set-up
- Visitor languages At launch, and which need right-to-left or their own script
- Hosting Vendor cloud, or a server on your network
- Integrations at launch Ideally none for a pilot: add feeds and single sign-on later
- Pilot length and success measure For example: weeks to run, and the share of searches that end in a route
Send the same sheet to every vendor on your shortlist. If a vendor cannot price it without a site visit, ask what they need to see and whether the visit is charged.
How DigiMaps is priced
DigiMaps is priced per venue. The price depends on floor area, the number of floors, kiosks and screens, languages, hosting (our cloud or your own server) and how much data conversion your drawings need. We will publish prices once our first pilot sites are live. Until then, see how DigiMaps pricing works and we will send a written quote for your building.
Related questions
How much does indoor wayfinding software cost per year?
Of the vendors that publish prices, Proximi.io lists wayfinding from EUR 200 a month on an annual subscription and IndoorAtlas lists production positioning at EUR 349 per venue per month, both checked on 24 October 2026. Most enterprise vendors, including Mappedin, quote by building floor area instead. Map conversion, hardware and installation are usually extra.
How much does a wayfinding kiosk cost?
Price the hardware and the software separately. The hardware price depends on screen size, brightness, the enclosure, whether it stands outdoors, and the media player inside it. Ask whether the software runs on screens you already own, because reusing them can take the largest hardware line out of the budget.
Is turning floor plans into a map a one-off cost?
Mostly, yes. The first conversion is the large piece of work, and its cost depends on the drawings: clean CAD files with room names are the cheapest starting point, scanned PDFs the most expensive. Budget a smaller amount again whenever a floor is refitted.
Do we have to budget for beacons?
Only if you want a dot that moves on visitors’ phones. Kiosk directions and QR hand-off to phones need no positioning hardware. A blue dot adds beacons, a survey, battery replacement and, on iPhone, a native app.
Can we start with a small budget?
Yes. A pilot on one building, with two or three kiosks and the screens you already have, shows what visitors search for and what the system costs to run before you commit a whole site or portfolio.